Employee Exit Information for Supervisors

Supervisor Responsibilities

The supervisor of a faculty or staff member who is terminating employment with the University has the following responsibilities:

• First, process the Employee Resignation in Workday: https://universitysystemnh.sharepoint.com/sites/usnh-workday/SitePages/Process-Resignation.aspx. This step acknowledges you received the employee¡¯s resignation notice. Second, Terminate the Employee in Workday: https://universitysystemnh.sharepoint.com/sites/usnh-workday/SitePages/Terminate-Employee-JA.aspx. This step begins the HR process of ending an employee¡¯s relationship with USNH.
• Contact your Finance? Division to cancel employee's PCard.
• Retrieve University keys and forward to the Lock Shop, Leavitt Center (2-1437). If applicable, contact security vendor to cancel PIN access for electronically secured buildings.
• Retrieve any portable computers, electronic devices and office equipment issued to employee.
• Retrieve UNH ID Card and forward to the Campus Services Office, Memorial Union Building Room 211. Durham campus
• Retrieve UNH Parking Permit and forward to the Campus Services Office, Memorial Union Building, Room 211 Durham campus.
• Verify all employee computer accounts have been disabled. UNH IT (Information Technology) will automatically deactivate all IT related computer accounts on the termination date set in the Banner HR system. It is the responsibility of supervisors and managers to follow account deactivation policies for computer accounts managed by departments other than UNH IT. More information can be found online on the IT Account Deactivation page.
  • ? For UNH Staff, all computer accounts associated with the individual leaving are disabled on termination date.
  • ? For UNH Faculty, all computer accounts associated with the individual leaving are disabled 90 days after termination date.?
  • ? For UNH Adjunct Faculty, all computer accounts are disabled 120 days after the end of their most recent job.
• Log in to contact Telecommunications:
  • ? To cancel long distance authorization codes:?USNH Telecom: Make a Request Form
  • ? To reassign telecom voice and data services:?USNH Telecom: Make a Request Form
  • ? Contact HR Services if employee is a Banner HR user to cancel their Banner HR account and provide the employee¡¯s name and termination date.
  • ? Cancel a Banner Student account through the IT Accounts Management Tool.
• Ensure that all work-related files are saved to the appropriate IT server, and are not sitting on the hard drive of the terminated employee¡¯s computer.
• If there is a need to access the terminated employee¡¯s work-related email, ensure that the emails are archived to a .pst file that has been saved to the appropriate IT server. The IT Service Desk or the department IT SLA can provide assistance.
• Upon receiving departmental approval to advertise the open position, post the job opening at: jobs.usnh.edu/hr. Contact HR at (603) 862-0503 if assistance is needed.

For Staff? Employees Only

• Receive written 2 week notice from employee and remind them to submit their resignation in Workday: https://universitysystemnh.sharepoint.com/sites/usnh-workday/SitePages/Resignation.aspx.
• Notify employee they can schedule an Exit interview with their HR Business Partner.
• If applicable, retrieve uniforms.